Multi-Action Rules: Configure Actions and Recovery

Multi-action rules associate a category with several configured effects. The category editor offers a primary action—Move to folder, Keep in inbox or Delete—and optional effects such as marking read, starring and forwarding.

Describe the category, then configure its actions

For a fictional vendor invoice, specify the vendor name and exclude newsletters. Choose a finance review folder and, if useful, a flag. An instruction like “file and forward this” in the prompt does not replace the action fields.

Forwarding with a summary also attaches the original message. Verify the recipient before enabling it. Marking a message read can reduce its visibility, so test that separately from its folder placement.

Review each effect

The editor offers Trash and permanent deletion modes. Begin with moves rather than permanent deletion; provider Trash retention is a separate condition.

Test a small batch first

Write expected folder, read status, flag and recipients before previewing. Apply only reviewed examples, then verify the original mailbox and action history. A category match does not prove every configured effect succeeded.

See History and Undo, forwarding details and the organization guide.